Our Privacy Policy

Your rights, your information and how we use it

Ridgeway Telecom is committed to protecting your personal information.

Our Privacy Policy contains important information about what personal details we collect, what we do with that information, who we may share it with and why, and your choices and rights when it comes to the personal information you have given us.

We may need to make changes to our Privacy Policy, so please check our website for updates from time to time. If there are important changes such as changes to where your personal data will be processed, we will contact you to let you know.

This version of our Privacy Policy was last updated 25th May 2018.

Who we are

Ridgeway Telecom is a trading name of Ridgeway Phones Ltd, registered in England Company No. 4110533 and our Registered Office is 9 Worton Park Cassington Oxon OX29 4SX.

How to contact us

If you have any questions about our Privacy Policy or the information we collect or use about you, please contact;

FAO Data Protection Officer
Ridgeway Telecom
Boston House

Grove Business Park
OX12 9FF

Email: info@ridgewaytelecom.co.uk

Information we collect and use

Information about you that we collect and use includes:

  • Information about who you are e.g. your name, address and contact details.

  • Information connected to your product or service with us e.g. your bank account details.

  • Information about your contact with us e.g. meetings, phone calls, emails and letters.

  • Information that is automatically collected e.g. via cookies when you visit our website or online billing service.

  • Information you may provide us about other people e.g. joint users for products and services you have with us.

What are cookies

A cookie is a small file – it’s saved onto your computer or other device when you visit our website.

Cookies store small pieces of information. For example - they will remember you've visited our website or performed a certain action.

We use cookies to help us improve your experience when you visit our website. For example, a cookie might store information so you don't have to keep entering it.

Cookies also let us know which pages of our website you visited; they help us develop and market our products and services. Please read our Cookie Policy here.

Where we collect your information

We may collect your personal information directly from you or from a variety of sources, including:

  • an application form for a product or service.

  • phone conversations with us.

  • emails or letters you send to us.

  • meetings with us.

  • our online services such as websites, social media and mobile device application ('Apps').

We may also collect personal information on you from places such as business directories and other commercially or publicly available sources e.g. to check or improve the information we hold (like your address) or to give better contact information if we are unable to contact you directly.

What we collect and use your information for

We take your privacy seriously and we will only ever collect and use information which is personal to you where it is necessary, fair and lawful to do so. We will collect and use your information only where:

  • it’s necessary to provide the product or service you have requested from us e.g. you have completed and signed a Contract or Service Agreement form which requires you to provide us with some personal information including your name, address, contact and bank account details.

  • you have given us your permission [consent] to send you information about products and services offered by Ridgeway Telecom.

  • to provide you with reminders and renewal notifications relating to our products and services that you use.

  • to notify you about changes to our product and service terms and conditions.

  • it’s necessary for us to meet our legal or statutory obligations e.g. to send you Statements or for the detection and prevention of fraud.

  • If you do not wish us to collect and use your personal information in these ways, it may mean that we will be unable to provide you with our products or services.

Who we may share your information with

We may share your information with third parties for the reasons outlined in 'What we collect’ and use your information for.

These third parties include:

  • Business partners, suppliers and sub-contractors we have chosen to support us in the delivery of the products and services we provide to you.

  • Our regulators and Supervisory Authority e.g. the Financial Conduct Authority (FCA), the Information Commissioner’s Office for the UK (the ICO).

  • Law enforcement, credit and identity check agencies for the prevention and detection of crime.

We may disclose your personal information to third parties:

  • If we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

  • If Ridgeway Telecom or substantially all of its assets are acquired by a third party, in which case personal data held by us about its customers will be one of the transferred assets.

We will never sell your details to someone else. Whenever we share your personal information, we will do so in line with our obligations to keep your information safe and secure.

Where your information is processed

The majority of your information is processed in the UK and European Economic Area (EEA).

However, some of your information may be processed by us or the one of our business partners we work with outside of the EEA to facilitate the fulfilment of your order, the processing of your payment details and the provision of support services. We use GoCardless to process your direct debit payments. More information on how GoCardles processes your personal data and your data protection rights including your right to object, is available at https://gocardless.com/legal/privacy

By submitting your personal data, you consent to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Where we have given you (or where you have chosen) a password which enables you to access certain relevant data, you are responsible for keeping this password confidential and we ask you to not share it with anyone.

How we protect your information

We take information and system security very seriously and we strive to comply with our obligations at all times. Your information is protected by good practice controls designed to minimise loss or damage through accident, negligence or deliberate actions.

Any personal information which is collected, recorded or used in any way, whether on paper, online or any other media, will have appropriate safeguards applied in line with our data protection obligations.

How long we keep your information

We will keep your personal information only where it is necessary to provide you with our products or services while you are a customer.

We may also keep your information after this period but only where required to meet our legal or regulatory obligations. The length of time we keep your information for these purposes will vary depending on the obligations we need to meet.

Your individual rights

You have several rights in relation to how Ridgeway Telecom uses your information. They are:

Right to be informed

You have a right to receive clear and easy to understand information on what personal information we have, why and who we share it with – we do this in our Privacy Policy. 

Right of access

You have the right of access to your personal information. If you wish to receive a copy of the personal information we hold on you, you may make a data subject access request (DSAR).

Right to request that your personal information be rectified

If your personal information is inaccurate or incomplete, you can request that it is corrected.

Right to request information removal

You can ask for your information to be deleted or removed if there is not a compelling reason for Ridgeway Telecom to continue to have it.

Right to restrict processing

You can ask that we block or suppress the processing of your personal information for certain reasons. This means that we are still permitted to keep your information – but only to ensure we don’t use it in the future for those reasons you have restricted.

Right to data portability

You can ask for a copy of your personal information for your own purposes to use across different services.  In certain circumstances, you may move, copy or transfer the personal information we hold to another company in a safe and secure way. For example, if you were moving your services to another service provider.

Right to object

You can object to Ridgeway Telecom processing your personal information where it’s based on our legitimate interests, for direct marketing and if we were using it for research and statistics.

How to make a complaint

We will always strive to collect, use and safeguard your personal information in line with data protection laws. If you do not believe we have handled your information as set out in our Privacy Policy, please email the Data Protection Officer at info@ridgewaytelecom.co.uk and we will do our utmost to make things right.

If you are still unhappy, you can complain to the Information Commissioner’s Office by clicking on the following link.